Confessions of a Lightroom User Trying a Capture One Pro Workflow

Confessions of a Lightroom User Trying a Capture One Pro Workflow

Being a long time Lightroom user has helped me have a well polished workflow for my photography projects. So why should I bother trying Capture One Pro?

My Current Lightroom Workflow

It's like a comfortable old pair of slippers. New ones do not feel right, so you frequently wear the old, stinky ones. Lightroom is the first software I've used for organizing my images and working with my raw files. I've also used it for clients to select their desired images, to tag images with keywords, for exporting, watermarking, and what not. It has shaped my workflow based on its user interface and functionality. I do not wonder if I need the same tools or functionality when I work with a different software. It's natural. Here is a typical photoshoot of mine:

  • I tether to Lightroom via a USB cable (will come to this one in details further). Images are stored both on my laptop's hard drive and on the memory card in the camera.
  • I shoot a frame with the ColorChecker Passport I'd use for color correction later.
  • After the photoshoot the client is allowed to select the images they want to buy. The selection is made using the built-in rating system in Lightroom.
  • When I get back to my work desk, I copy the folder with images to a NAS device (a.k.a. backup file server).
  • Then I use the ColorChecker Passport image to create a DNG profile which I use to color correct my images. I also use the white balance tool on the same file to set the correct white balance for all images in the session.
  • I copy the image settings from the ColorChecker image and paste them on all images from that setup.
  • I filter by the highest rated images and start retouching them one by one in Photoshop. When I save them in Photoshop Lightroom automatically stacks the newly created TIFF/PSD file with the original. This way I know this file is completed. I flag it with a "Pick" flag and I'm off to the next image until there are no unflagged highest-rated images left. This way I can't miss a file.
  • I export the retouched files for the client and for my portfolio. Those for my portfolio have a watermark. This watermark I configured into the export preset.

Lightroom screenshot

With Lightroom I don't bother to work on a catalog that refers to files from the NAS device. The slowdown is only when I open and save the files in Photoshop.

That's it. Lightroom helped me to organize my images, easily filter those that I've already retouched and export the final files for the client. It's a very nice piece of software indeed.

Why Capture One Pro?

Main reason: Tethering. It's what annoys me many times using Lightroom with any client, especially a high profile one. I photograph them and at a certain moment they say, "The images are not changing on the computer screen." The reasons are various: faulty USB cable, or I'v unplugged the USB cable from the camera without noticing, or the camera went to stand by while I'm waiting for the client to change outfit or make up. When this happens Lightroom says it can't detect a camera, so I'm trying different remedies. Sometimes they work, sometimes they don't. Unplugging the USB cable from the computer or camera, the plugging it back in, restarting the tethering session in Lightroom, restarting Lightroom, restarting the camera. I even restarted the laptop several times (and sometimes it worked). When it's not working I simply continue shooting without being tethered. I'm using Lightroom 5, by the way.

Lightroom tethering problems

Having painfully patiently worked like that, I've decided to give Capture One Pro a try. I downloaded the latest one (9.3) and tried it for 30 days working on several commercial projects. Here's what I think about it.

Catalogs vs. Sessions vs. Collections

I don't know why it needs to be so fragmented, but Capture One Pro has all those. A catalog is like a group. I have a "Tethered" catalog where I shoot all my tethered sessions into. I create a new session for each client and store it in that catalog. The session has a folder structure like the following:
    [Project folder]
        [session file]
        Captured/ - all captured files are here
        Selects/ - I don't use this one
        Output/ - where the output files and folders are placed
        Trash/ - the heaven for less important files
When I archive the project I simply grab the [Project folder] and copy it to my backup storage device.

Capture One Pro session folders

In Lightroom I have a catalog for each year or for each quarter. For example I had a "2016-Q4" catalog. There I keep all archived projects for Q4 (so far) and if I want, I can go back and work on the projects' files.

In Capture One Pro, the only similar functionality I found is to create a catalog ("2016-Q4") an in there to import existing sessions (importing the session file for each project). It creates a "Collection" which is something like a folder and you can browse your images, search by keywords, filter by rating, etc. However, when your files are not on the local computer, it is quite painful to work with the archives. If you want to use Capture One for your archives, you have to have a fast network connection to your backup devices. Otherwise the interface freezes quite often as it (probably) reads those big TIFF/PSD files which over network means it transfers every single byte from them as you click.

Tethering

It simply works. I don't need to start or stop a tethering session. It automatically starts when a camera is plugged in. It recovers much easily when you happen to unplug your cable and plug it back in. It is way faster and more stable than Lightroom's tethering.

I have to mention an important note here: USB cable quality is a very very important thing. I thought USB cables are all the same, but they aren't. I'm not a cable guru, but I've seen "thin" and "thick" ones, so to say. The thicker ones have an extra screening around the cable. They work better for me. For those DIY-ers, here's the hack I did to keep my cable steady when shooting:

DIY preventing a USB cable from accidental unplugging

DIY preventing a USB cable from accidental unplugging

If you want to look more professional you can always buy the real one.

There were several cases when I had tethering problems with Capture One but I also found the solutions. One of them is you have to go in the settings and uncheck the Canon, Nikon, and Sony from the list of camera providers under the Capture tab. This is valid only if you use a DSLR. Sometimes the USB cable gets unplugged and plugging it in doesn't make the tethering work. I found that restarting Capture One with your USB cable unplugged and then plugging it back after the software loads fixes the issue. But compared to the experience I had with Lightroom tethering in Capture One works much smoothly and quickly.

Live View

I can't praise this functionality enough. It's a lifesaver when it comes to shooting from angles where you can't check your composition, especially when you shoot products straight down having your camera on a tripod. That's the second feature that made me like Capture One more.

Backup When Shooting

While Lightroom is able to store images both on camera's memory card and on the local hard drive, Capture One Pro can't do that. The reason behind this is Lightroom uses a hack to do so. In general, camera manufacturers provide means to store the files only on your hard drive when shooting tethered. Capture One works with the standard functionality, so this is the reason why files are stored only on your computer. If you need to have a live backup during the shoot you have to find your own solution. I am attaching an external hard drive and I run a small piece of software that copies the new files.

Image Adjustments While Shooting Tethered

Auto adjust image on next capture

Auto adjust image on next capture (yes, I'm low on disk space)

The cool thing about Capture One is you can adjust the white balance, color, brightness, and contrast on your first image from a set, and every image following can have those applied automatically. This helps when you want to show the client how the final image will feel like as tonality. The software also has an option for displaying an overlay when you shoot for final products that need some specific composition. That could be adding text and other graphic elements over the image. A typical case is when shooting for a cover you have some design and composition constraints you have to pay attention to. Applying an overlay image can give you an idea if your composition is spot on.

Rating the Images

As I said I am trying to align Capture One Pro to my current Lightroom workflow, because this is what I'm used to. The next thing is to see if the client can go through the images and rate the ones they want to buy. This worked fine, although clients were frustrated when they rated an image and it disappeared.

In Lightroom, your filters are like "show me all images with rating > 2 stars." When you have a 3 star image, and you mark it with 4 stars it stays there. However, in Capture One you have a filter "show me images with exactly 3 stars." That's why when you rate an image with 4 stars it disappears from the filtered results. Anyway, my clients I can get along with that.

ColorChecker Passport

It's not about focus here. It's about colors :)

Color Correction

This is an issue for me. While Capture One Pro provides lots of great tools for color correcting and color grading your images, it doesn't support DNG profiles but only ICC profiles. ColorChecker Passport comes with a software that creates DNG profiles. This means with Capture One Pro, I can only use my pricey Color Checker Passport for picking white balance. There are tools to create ICC profiles but they come with other pieces of hardware. ColorChecker Password is not one of them. The reason Capture One uses only ICC profiles is (quoting their customer support) "The vast majority of our professional customers and institutions prefer our option." Currently I use the provided ICC profiles that come with Capture One Pro.

Copying image adjustments

Applying Adjustments Over Multiple Images

You may want to set the same adjustments to all images in a given set. By copying the adjustments of one image (Shift + Ctrl/Command + C) and pasting onto a list of selected images (Shift + Ctrl/Command + V) you copy all adjustments. If you need to copy only some of them you can go to the "Paste" panel and mark only those you need. This is similar to what I had in Lightroom.

See the icon I marked in red? When it's on you can apply adjustments and rating over multiple images. In the beginning it had me wondering why I could not apply rating changes to multiple images. So, you better have it on.

Retouching

The client has selected several images for retouching. I need a way to differentiate between files that have been retouched from the non-retouched ones. The retouched files are in TIFF/PSD format. The presence of such file may assure me the image has been retouched. In Lightroom, it can group the raw and the retouched file together into a "stack." I can't find stacking in Capture One Pro. If I store the retouched file in the same folder where all raw files reside, I can easily miss to retouch some because I have to always check if every selected raw file has a double with a TIFF/PSD extension.

Capture One retouching workflow

The best recipe how to easily miss files that need retouching

Too complex, too error prone, too lazy to do that. Any solution that visually keeps the retouched file and the original ones as different files in the same folder is too risky for me. Here's a better way:

  • I list all highest rated images that have been color corrected.
  • I select them all (Ctrl + A or Command + A), right click to choose "Export > Variants." It exports the selected files as TIFF files (in my case) and places them into the Output folder. All exported (now TIFF) files have no rating.
  • I retouch the files and rate them with 5 stars one at a time.
  • I continue retouching until no unrated TIFF files remain in the Output folder. You can easily check that by filtering by "None" rating and if your view becomes empty, all files have been processed. Simple and fool proof.
Filtering retouched files in Capture One

I can easily filter the 5 star files out. They are the retouched ones. I repeat 5-staring until all images are retouched.

I miss a shortcut for editing a file in a default application. In Lightroom I press Ctrl/Command + E and it opens it in Photoshop. In Capture One I have to use right click and choose Edit > Open With > Photoshop (take notes, Phase One).

Again, I miss the Lightroom stacking functionality (*cough*, Phase One).

Presets / Recipes

As in Lightroom, Capture One Pro allows you to create presets for exporting. They call them "recipes" where you configure the output file type, output location, watermarking, and metadata. The cool thing is you can run several recipes at once while in Lightroom you could run one preset at a time.

Capture One recipes

When I first run several recipes on retouched files I got the following error:

Capture One export failure

When Capture One doesn't want you to export a file


After some wandering around I found I had to "Regenerate the previews" (*cough cough*). You can regenerate the previews of a single image by right clicking and choosing "Regenerate previews." However, when you select several images and use the right click again, it won't re-create the previews for all of them but only for the one you've right clicked over. Not very intuitive. You have to choose File > Regenerate Previews instead. After that's ready you can successfully export your files.

Watermarking

I watermark the images in my portfolio. In Capture One Pro, I found you can watermark your images with a text or an image but the controls are far less than Lightroom offered. When watermarking with text you should be aware if the image is dark or light and if the text will be visible or not. In Lightroom, I had an option for text shadows. I used a lighter text with darker shadows. In Capture One Pro I don't have that, so I had to use an image instead. And, yes, I'm too lazy to watermark my images in Photoshop. Why? Because commercial clients don't want watermarks while I use them for my portfolio. It's much easier to put watermarks during image export than applying it manually in Photoshop.

Conclusion

I can do my job both with Capture One Pro and Lightroom. I can use them interchangeably but I feel better if I use only one application. The biggest issue for me using Capture One Pro is browsing files that are over network (e.g. NAS device). Apart from that it's a great piece of software that can surely replace my Lightroom workflow. Old slippers are still more comfortable but I decided to get a new pair too.

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108 Comments

Previous comments
Tihomir Lazarov's picture

I'm aware of their audio products quality and it's acceptable for most amateurs or budget semi-professionals. As midi is purely digital, not analog, it should be much easier to implement something of good quality.

Jimi Vorstellung's picture

I use the BCF2000 with LR. Love it. Huge timesaver in many ways. Particularly in event photography. For studio work, I agree that you don't really have to make all that many changes, but honestly, even in that situation it's a big help.

Tony Burns's picture

Lack of color correction with my ColorChecker is really what's prevented me from moving over to C1. I'm planning on buying an i1 Display Pro soon though for calibration in general which from my understanding will give me license to the i1 Profiler software that can create ICC profiles from the ColorChecker. Still not an ideal solution, but I'll probably give C1 another look when I get the i1 Display.

Tihomir Lazarov's picture

I feel ya. I tried various ways to convert DNG profiles to ICC without success.

Unless you have color critical projects (like catalog work or corporate portraits) it's an acceptable compromise to work with the white balance + the built-in ICC profiles. Human skin tones are in the ballpark with this approach. Not the best but sort of...

However, art photographers do not struggle with that :)

Tony Burns's picture

Yeah definitely, for my purposes I was doing product shoots where the color accuracy was quite important, so back to LR it was for me :(

Leigh Miller's picture

I've tested C1 and Lightroom extensively for all kinds of cameras...what you get with one application, you give up with the other. Extremely frustrating especially when you consider the kind of money these companies are asking.

I the end I've stuck with Lightroom because it's most complete, plus access to my NAS from any computer/anywhere.

Tihomir Lazarov's picture

Did you have any problems with tethering in Lightroom?

Leigh Miller's picture

All the time...Canon's, Nikon, etc...it was never acceptably reliable. I tried high end cables, etc...nothing..And never mind if the camera went to sleep...

These days I don't need it

Jay Jay's picture

From reading your article, it seems you find C1 more cumbersome ("obtuse" may be a better word based on your experience.) Yet you still recommend it over Lightroom? I've tried it more than a few times and always found it to be kludgy, from an interface to a workflow situation. (It does have some things that LR doesn't have, and if you dont have or use Photoshop, i can see where C1 would be a great replacement- but when using LR in conjunction with Photoshop, the workflow is speedy and efficient (minus a few minor gripes here and there), compared to C1)

Tethering has never been an issue either- you just have to manually turn it on ever time the camera is turned on, but not a big deal nor a hassle.

Tihomir Lazarov's picture

I'm using Capture One for just over a month. I decided to buy it for 3 reasons: tethering speed (and far less issues), live view (life saver when I had to photograph products for 3 days straight down with the camera high on a tripod), auto image adjustments on each next image when tethering.

All these are related to the live photoshoot. Lightroom doesn't work well for me with clients. I had issues with Capture One with the other side of the coin — retouching workflow and archiving. While I've managed to refine the retouching part and make it fool proof, working with archives and color correcting are the biggest issues for me so far.

I don't use their color management controls (except for the white balance tool and camera profiles). I'm not used to edit images in LR or C1. I just use them for tethering, color correction, and organizing my files.

I don't want to use both applications. I'm currently giving Capture One a longer trial hoping they would read this article and the comments and will do something about browsing files over network. As for camera profiles, I don't think they would support DNG in the future. Maybe X-Rite will update their software someday so they generate ICC profiles.

I'll be very happy if I can browse my network archives with Capture One. Let's see if they will do something about it in the next versions.

Jay Jay's picture

It's a shame that they wont support other formats, namely DNG, nor one of the industry standards, the Color Checker. With my camera now using WiFi, i have an ipad that lets the client see the images in real time, which they've been very happy with, over hovering over my laptop. (Plus i don't have a need to use a wired tether)

There's always been a camp that is devoted to LR and one that prefers C1. I've tried C1 and have come away every time hating pretty much everything about its workflow. But i'm glad it's working for you in yours. :)

DNG isn't an industry standard as such; it's a proprietary format. ICC on the other hand, is a long standing industry standard (ISO15076)

Jay Jay's picture

I think it's more their refusal to support DNG or any other standard other than ICC (makes it difficult to move from LR to CR1 if all your files are in DNG?) and their kludgy darth vader-esque interface.

Tihomir Lazarov's picture

I also think so. There's something to do with patents they don't want to pay for.

Tihomir Lazarov's picture

Unfortunately. So to use the widely used standard ICC profile we have to buy an expensive tool like i1 Display Pro...

Hey guys, i've seen tethering improvement in Lightroom with a little box Tether Tools makes, the Boost Core Controller. It connects inline between the computer and the camera and I believe it boosts the signal or regulates the power. Definitely helped. They also make another once called the Boost Pro. It's all up in the air with my new MBP and it's usb-C only ports. I have to make sure this setup still works.

Tihomir Lazarov's picture

It will be quite helpful if you share the results. Many users may benefit from that infomation.

I tried a powered USB hub for tethering but it didn't help.

I'm glad your solution worked for you. Looking forward to reading if it works with the new MBP once it lands.

Thanks. And I hear you on the frustration of losing lock with clients in the room. Me, too. It did help but it didn't cure it. I'll report back on the new MBP when I can.

Jay Jay's picture

I've been tethering to LR as long as they've included that ability and have never had any connection problems (ok, a few but they are extremely extremely rare). I use a 6 foot usb attached to a 10 foot extension, and the only issues i have is when the camera turns off and LR loses the connection. The tethertools box would be nice if you're running an extension longer than that where normally, you'll have connection failures, like a 25 foot or higher. With Canon now offering WiFi in their cameras, i've been connecting wirelessly using an iPad, which has been much much simpler and portable than by using a laptop.

Tihomir Lazarov's picture

I used to be like that before OS X 10.8. I'm glad it works for you. I suppose it's the cable that plays a huge role.

olivier borgognon's picture

hi @tihomir lazarov,

Shortcut : Press ALT + the rating on the 1st tab (if you want 3* and 5* for example). Select 3* and then ALT + click on the circle of the 5*.

hope this helps,

Olivier

Tihomir Lazarov's picture

Great!

Thanks Oliver! That was very helpful indeed.

olivier borgognon's picture

Most welcome, and welcome to C1 :) Good article, keep it up.

Tihomir Lazarov's picture

It's a solution to my clients' confusion when rating images.

If I have filtered by 3 stars in Capture One Pro and my client marks a file with 4 stars, it automatically disappears hence the filter.

But with the solution Oliver gave I can Alt/Option + click on the 4 and 5 star filters and the image will not disappear anymore.

Paul Topol's picture

Thanks. I only use C1. Don't use it like you do, but still leaning. Cannot get my brain around LR. Learnt heaps from your article. Thankyou for going to the trouble of writing it.

Tihomir Lazarov's picture

Thanks, I'm glad to hear it have been helpful.

In more details: I ask my clients to go though the images and mark the ones they like with 1 star. Then I filter out those that haven't been rated. My clients continue filtering the images, now with 2 stars, and so on. At the end they have selected best of the best. They were confused when images kept disappearing when rating them.

olivier borgognon's picture

hope you got the answer to my tip :) was relating to the sort functions which were "hidden" in C1.

Quentin Decaillet's picture

Cmd/ctrl shoud work as well. Another solution would be to create a customer filter.

Tihomir Lazarov's picture

Yes, it works too. Thanks!

Custom filters are an option too, right. However I try to use all softwares as stock configured as possible. But this may be helpful for other readers also. Thanks.

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